Landis+Gyr is a leading global provider of integrated energy management solutions. We measure and analyze energy utilization to generate empowering analytics for smart grid and infrastructure management, enabling utilities and consumers to reduce energy consumption. Our innovative and proven portfolio of software, services and intelligent sensor technology is a key driver to decarbonize the grid and helped to avoid around 9 million tons of CO2 in FY 2023. With sales of USD 2.0 billion in FY 2023, Landis+Gyr employs around 6,900 talented people across five continents. 

For more than a century, we've been pioneers in energy innovation, and we continue to lead the way toward a more sustainable and efficient energy landscape. 

Join us at Landis+Gyr, where we manage energy better! 

We are looking for a proactive and detail-oriented Team Assistant part time 50% to join our Business Units Electricity.

In this role, you will provide vital administrative support to the Heads of the Business Units and their international teams across EMEA and India. You will manage a diverse range of tasks, from calendar and office management to process support, event coordination, and project assistance, ensuring smooth operations for the team and leadership.

Key Responsibilities:

• Provide professional administration support to the Heads of Business Units and their teams, ensuring effective communication across international teams in EMEA and India.
• Manage calendars, including scheduling and coordinating meetings across time zones, preparing agendas, and providing administrative support during meetings (including taking notes and minutes).
• Oversee office management responsibilities, ensuring smooth day-to-day operations and coordinating with various departments.
• Coordinate communication between internal teams and external stakeholders, ensuring a seamless flow of information.
• Manage the team’s budget, including overseeing invoice processing and ensuring accurate financial tracking.
• Handle travel arrangements, both internal and external, including organizing flights, hotels, car rentals, train bookings, and invitation letters.
• Process and manage expenses, ensuring timely and accurate submission and documentation.
• Maintain contact lists, prepare statistics, and support time management for the leadership team.
• Coordinate and plan internal and external events, meetings, and conferences.
• Develop and design professional presentations to support leadership and team needs.
• Serve as a Super User for diverse tools, such as SharePoint and MS Office, and act as the first-level IT support for these areas.
• Act as a liaison and point of contact for internal and external customers.
• Provide backup support for other team assistants across EMEA and the Swiss Sales Organization, assisting the EMEA Leadership Team as needed.

Required Skills and Qualifications:

• Strong organizational skills with the ability to multitask and manage competing priorities.
• Proficiency in MS Office Suite and SharePoint, with advanced knowledge of their tools and functionalities.
• Excellent communication skills, both verbal and written, with the ability to interact with stakeholders at all levels.
• Experience in coordinating and organizing meetings, events, and conferences.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Proactive and solution-oriented mindset, with the ability to anticipate needs and provide timely support.
• Fluent in English (both spoken and written) and German.

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