Landis+Gyr is a leading global provider of integrated energy management solutions. We measure and analyze energy utilization to generate empowering analytics for smart grid and infrastructure management, enabling utilities and consumers to reduce energy consumption. Our innovative and proven portfolio of software, services and intelligent sensor technology is a key driver to decarbonize the grid and helped to avoid around 9 million tons of CO2 in FY 2023. With sales of USD 2.0 billion in FY 2023, Landis+Gyr employs around 6,900 talented people across five continents. 

For more than a century, we've been pioneers in energy innovation, and we continue to lead the way toward a more sustainable and efficient energy landscape. 

Join us at Landis+Gyr, where we manage energy better! 

Job Summary

The Senior Proposal Specialist is responsible for coordinating and preparing commercial offers in compliance with the client's requirement response specifications and company policy. They will be responsible for the execution and production of assigned budgetary proposals, RFP/RFI responses and participating as a member on the overall commercial operations team. That includes writing, document proofing, team scheduling and coordination, knowledge sharing and upkeep of data in our CRM systems and SharePoint. The Sr. Proposal specialist will produce the assigned deliverables within the designated timeline, quality parameters, corporate approval procedures, commercial/bid strategy and client/RFP requirements. The Proposal Specialist will work closely with the assigned Commercial Lead, Technical Specialist, Sales personnel, and other functional stakeholders to ensure all portions of the response meet project deadlines and quality guidelines. The Sr. Proposal Specialist may be assigned to lead or support process improvement initiatives or be assigned as a subject matter expert within the Commercial Operations organization to ensure consistency and continuity throughout the organization in a particular discipline that is essential to the Commercial Operations organization.  

Key Responsibilities

•    Structure, develop, write, and edit proposals and proposal responses sections, while building the response around the RFP/Client requirements, in a creative, compelling, and compliant manner. 
•    Serve as the central ComOps point of contact for all project opportunity requests for RFI/RFQ/RFP/Quotes.  
•    Conduct weekly operations review meetings and ensure documentation is submitted by Account Executive and logged in the system appropriately.  
•    Maintain CRM data to track all developments of the opportunity activities. 
•    Schedule meetings, develop and issue assignment and response schedules, following up with content providers, and monitor timelines/deadlines to ensure timely proposal completion and submittal.   
•    Develop proposal matrices and templates to standardize our response quality. 
•    Manage electronic proposal files and maintain proposal library. 
•    Write, copy, and lay out proposal/quote document, ensuring that final product is properly edited, proofread and formatted. 
•    Prepare all proposal documents for production, binding, mailing, and shipping to meet customer/RFP due dates. 
•    Complete pre-qualification documentation processing as needed.  
•    Facilitate post-proposal submission clarification requests/assist Commercial Lead in obtaining responses for timely turnaround.  

Company Values

•    Supports and adheres to Company’s core values. 
•    Performs other duties or responsibilities as assigned or required. 
•    Supports and adheres to Company’s Code of Conduct and Ethics Policy. 
•    Represents Company in a positive, professional manner when working with both internal and external customers.

Knowledge, Skills, and Abilities

•    Project management skills 
•    Strong organization capabilities 
•    Strong communication (verbal and written) skills 
•    Very strong MS skills (Excel, Word, PowerPoint, CRM, etc.) 
•    Must have project management and time management skills. 

Accountabilities

•    Ability to work with short deadlines. 
•    Must be comfortable working in both support and lead roles. 
•    Must pay close attention to details and be very proactive.  
•    Must have the tenacity to resolve issues and meet the customer needs. 
•    Must work well with others and be a professional team player. 
•    Needs to have flexibility to occasionally work off hours to meet RFP response timelines. 
•    Ability to multi-task, work on a variety of assignments concurrently and shift work due to re-prioritization. 

Education and Experience

•    Bachelor’s Degree 
•    3 - 5 years of experience in discerning and executing RFP solicitations with previous experience in business development tracking, proposal coordination and development within a technical organization.
•    A combination of education and experience may be considered. 
•    Experience in developing response documents for RFPs, proposal templates, proposal schedule and experience facilitating storyboarding and management reviews 
•    Experience in writing and editing boilerplate content for proposals by working with/interviewing subject matter experts from different areas of the company to develop the content. 
•    Knowledge working with Microsoft Word, Excel, PowerPoint, CRM  
•    Experience working with Visio\MS project helpful 

 Working Conditions/Physical Requirements/Safety/PPE/OHSAS: 

•    Working Conditions: Typical indoor office environment with the majority of time spent sitting and working on a computer using keyboard, mouse, and monitor.  Occasional use of other devices such as: phone, copier/printer/fax, etc. 
 
•    Driving Status: N/A
  
•    Physical Requirements: Typical office setting. Required to stand; walk; crouch; or handle objects. Lift and/or move up to 10 pounds.  Ability to sit and view computer screen for long periods of time. The ability to see, hear, & speak in English. Reasonable accommodations provided for individuals with disabilities to perform the essential functions. 
  
•    Personal Protection Equipment/Other OHSAS-18001 Safety Requirements: Ensure the continued efforts and assist in achieving annual goals of health, safety, and environmental policies. Must be current with available OSHA/Safety Training provided by the Company. If required, must be able to work while wearing safety equipment such as hard hats, work boats, gloves, hearing protection, and others.   
 
•    Additional Requirements of Job (if any): 
 
 

Landis+Gyr is a global leader in energy management solutions, operating in over 30 countries and headquartered in Switzerland.  We are thrilled that you’ve considered Landis+Gyr to be a part of your professional journey.  As a part of the L+G family, employees are offered a comprehensive and competitive package of benefits including medical, dental and vision coverage, life insurance, and a 401(k) retirement plan featuring a generous company match incentive.  Additionally, we offer three (3) weeks of Paid Time Off (PTO) as well as eleven (11) paid holidays.  We also offer a tuition reimbursement program, optional pet insurance, supplemental medical coverage and a host of other perks to ensure the health, wellness, and enrichment of our team members.
 
Pay is in the range of $67,100 - $100,287 per year.  The position is eligible for a 401(k) match and consideration for an annual bonus.  The actual base salary offered depends on a variety of factors, which may include, as applicable, the qualifications of the individual applicant for the position, years of relevant experience, specific and unique skills, level of education attained, and certifications or other professional licenses held.  All candidates are encouraged to apply.
 
 
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

We stand for a workplace that nurtures growth, fosters connection, and embraces authenticity. We believe that fostering a community that values diversity isn't just a goal; it's a way of life. The real magic? That happens when a group of unique minds comes together – bring yours and #EnergizeYourCareer!